This position has been filled.

Project Assistant

New York Early Childhood Professional Development Institute

Date Posted: 04/06/2022

Location: Brooklyn, New York

Salary/Wage: $43,000 - $50,000 a year

Job Type: Full-time

Work Arrangement: Hybrid

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Description:

The Project Assistant reports directly to the Director of Systems and Administration and the Senior Project Associate of QUALITYstarsNY. The position carries out the day-to-day purchasing operations for the project across multiple funding streams and with various internal and external stakeholders.

Responsibilities:

Purchasing

Receive, place, process, and track purchase and reimbursement requests
Process invoices, and individual reimbursements for payment
Accurately track expenditures across multiple funding sources
Investigate and resolve outstanding items in a timely manner
Maintain professional and responsive communication with all stakeholders and staff
Monitor processes and systems for accuracy and work flow consistency
Report status of assigned budgets to Senior Project Associate on a regular basis
Maintain electronic documents, files, and records to provide current and/or historical reference to assist with project management

Other

Coordinate logistics for meetings, events, and conferences
Manage project’s ticketing system
Collaborate with other central office staff to coordinate and streamline processes
Organize and ship resources as requested
Manage inventory for supplies, equipment, and promotional items
Attend staff meetings and trainings as required

Qualifications:

Minimum Qualifications

Associates Degree with 3-5 years of relevant experience in a fast-paced, high volume, office setting

Bachelor’s Degree with 2-3 years related experience in a fast-paced, high volume, office setting
Intermediate level user, Microsoft Excel
Strong written and oral communication skills
Ability to work with diverse groups and individuals in a professional and respectful manner

Core Competencies

Demonstrated strong interpersonal communication skills with a variety of internal and external stakeholders
Ability to manage and prioritize a high volume of invoices and communications to completion
Strong critical and analytical thinking skills
Desire to contribute to project planning and effectively communicate priorities
Innovative approach to work that shows that this person understands the organization’s missions and the importance of our work at QUALITYstarsNY.
Strong ability to use technological tools and platforms to effectively manage complex data systems, including Microsoft Office (intermediate skill level using Excel)

Physical Requirements

This position operates in a professional office environment. This role routinely uses standard office equipment such as personal computers, laptops, tablets, smart phone, photocopiers, filing cabinets and other presentation materials.
While performing these duties, the employee is required to perform physical activities such as, but not limited to, lifting items (up to 40 pounds), bending, reaching, sitting for prolonged periods of time. Reasonable accommodations will be made for employees with disabilities or other needs per RFCUNY policies.
Ability to travel to other CUNY sites and QUALITYstarsNY locations as needed.

Application Instructions:

Please click on the link below to apply. Provide a resume and cover letter specifying your qualifications, experience, and interest relevant to this position.

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Additional Information:

EEO Info