Program administrative staff attends training on the Environment Rating Scales (ERS).

Evidence in The Aspire Registry that at least 1 administrator has attended training on the ERS within the previous 15 months, verified with training certificate.

Attention:

• The program MUST click the "Supportive Data" button to review and confirm that all information about the program staff\'s trainings, experience, and education, verified in The Aspire Registry, is accurately reflected.
• If not, DO NOT SUBMIT your Standards Inventory UNTIL this information is correct. Information in the Supportive Data box is also available in your Qualifications & Experience Report.
• If you have an inquiry about the data populating for this Standard, or your Qualifications & Experience Report, please complete the Qualifications & Experience Report Inquiry Form for assistance.

Program completes an ERS self-assessment using the appropriate scale(s) and writes an improvement plan to address subscale scores below 3.25.

To meet this Standard, evidence MUST include:

• One copy of a completed Environmental Rating Scale (ERS) Score Sheet.
• If applicable, include improvement plan or action plan developed by the program, with dates for goal completion, for all Average Scores below 3.25.

Attention:

• The ERS Score Sheet MUST show the date of observation.
• Uploaded evidence MUST be dated within the 15 months prior to Standards Inventory submission (MUST include full date: month, day, year).
• All pages of the completed ERS Score Sheet MUST be submitted, including scores for each subscale section, and the last page showing the "Total" and "Average Scores" table.

Program has an independent ERS assessment and achieves an overall score of 4.25 – 4.99. (30 Points)

Program has an independent ERS assessment using the appropriate scale(s) and achieves an overall score of 5.00 – 5.49. (40 Points)

Program has an independent ERS assessment using the appropriate scale(s) and achieves an overall score of 5.50 or higher. (50 Points)

If you receive a provisional rating of 3, 4, or 5 stars, you will be contacted by QUALITYstarsNY staff to schedule an ERS observation.

Program has in place a child observation and assessment policy that includes the collection and protection of assessment results and sharing assessment results with families.

To meet this Standard, submit a written policy or practice statement that references ALL of the following:

• The type(s) of child observation and assessment data that are collected.
• Explain how and when child observation and assessment data are collected.
• Explain how child observation and assessment data are held confidential (how confidential data is protected or safely stored).
• Explain how and when observation and assessment data are shared with families.

Acceptable type(s) of evidence include:

• A detailed written policy or practice statement in parent/family handbook.

Attention:

• It MUST be clear that the written policy or practice statement is part of the program's official manual/handbook. For example, submit a copy or excerpt of the policy or practice statement that visibly shows the page number from the program's manual/handbook or submit a copy of the table of contents from the program's manual/ handbook along with a copy of the written policy/practice statement.

Evidence Notes Box (in data system):

• If submitting a large document, enter a note in the Evidence Notes box indicating what page(s) shows the relevant information. In the large document, it must be clear what page is being referred to and the relevant text must be highlighted.

Program collects information at enrollment on children's development including social emotional concerns, dominant language, preferences and any special needs.

To meet this Standard, submit copies of completed questionnaires and/or enrollment forms for 3 different children.

Questionnaires and/or enrollment forms MUST reference ALL of the following specific to the child:

• Copies of 3 completed Questionnaires and/or Enrollment forms for 3 different children.
• Specific questions/examples regarding physical development.
• Specific questions/examples regarding cognitive development.
• Specific questions/examples regarding social-emotional development.
• Home language(s) of child.
• Child's dietary needs and preferences.
• Child's date of enrollment.

Acceptable type(s) of evidence include:

• Questionnaires and/or enrollment forms.

Attention:

• Redact/remove identifying information (names, addresses, etc.).
• Label all forms as Child #1, Child #2, and Child #3.
• If information is collected on multiple forms, include an example of each completed form for each child.

Program documents the developmental status of each child within 45 days of entering the program using a child development screening tool.

To meet this Standard, submit completed developmental screening forms that include ALL of the following:

• Copies of completed and dated developmental screening forms for 3 different children.
• Include the date the child started/entered the program on each form (this MUST be added to the form if no space exists).

Acceptable type(s) of evidence include:

• Developmental screening tools.

Attention:

• Screening date MUST occur before enrollment date OR within 45 days of the enrollment date (MUST include full screening date on forms: month, day, year).
• Child's start date MUST be on each form (MUST include full date: month, day, year).
• Redact/remove identifying information (names, addresses, etc.).
• Label all forms as Child #1, Child #2, and Child #3.
• All pages of the developmental screening form MUST be uploaded; no partial copies.

Program uses a developmental screening tool that is valid and reliable.

To meet this Standard, if submitting copies of one of the valid and reliable developmental screening tools from the list below, submit:

• Copies of completed developmental screening form(s) for 3 different children.
OR

• If selecting "Other", submit ALL of the following:
• Copies of completed developmental screening form(s) for 3 different children.
• Show evidence that the tool is designed for the purpose of screening (not assessment).
• Show evidence that the screening tool is appropriate for use with children between birth and age five.
• Show evidence that the screening tool covers multiple developmental domains (e.g. physical, social and emotional, cognitive, and language).
• Show evidence that the screening is valid and reliable (information must be provided about the screening tool's reliability and validity).

List of valid and reliable developmental screening tools listed below:

• Ages and Stages Questionnaires.
• Ages and Stages Questionnaires Social-Emotional.
• Battelle Developmental Inventory Screening Test.
• Bayley III Screening Test.
• Bayley Infant Neurodevelopmental Screener (BIDS).
• Brigance Inventories System II.
• Brigance Self-Help and Social-Emotional Scales.
• Child Development Inventories (CDI).
• Denver Developmental Screening Test (DDST).
• Developmental Indicators for the Assessment of Early Learning (DIAL).
• Early Screening Inventory.
• Infant-Toddler Developmental Assessment.
• FirstSTEP Screening Test for Evaluating Preschoolers.
• Kent Inventory of Developmental Skills (KIDS).
• Learning Accomplishment Profile-Diagnostic Screens.
• Parents' Evaluation of Developmental Status (PEDS).
• Parents' Evaluation of Developmental Status-Developmental Milestones (PEDS:DM).
• Pediatric Symptom Checklist.
• Preschool and Kindergarten Behavior Scales (PKBS)The Ounce Scale.
• Other - Additional documentation is required, when submitting a tool that is not listed, see details above.

Attention:

• MUST be a child screening tool (not child assesment tool).
• Redact/remove identifying information (names, addresses, etc.).
• Label all forms as Child #1, Child #2, and Child #3.
• All pages of the developmental screening form must be uploaded; no partial copies.

Program documents the developmental progress of each child at least quarterly using a child development assessment tool(s).

To meet this Standard, evidence must include ALL of the following for 1 child:

• 3 completed assessment tools or forms for 1 child. MUST be designed for the purpose of assessment (not screening).
• Assessments conducted on 3 different dates within the 15 months prior to Standards Inventory submission.
• Each form MUST be dated at least 3 months apart.
• At least ONE of the assessment tools or forms must contain data regarding ALL of the following developmental domains:
• Physical well-being, health, and motor development.
• Social and emotional development.
• Cognition and general knowledge.
• Language, communication, and literacy.

Attention:

• Uploaded evidence MUST be dated within the 15 months prior to Standards Inventory submission (MUST include full date: month, day, year).
• Redact/remove identifying information (names, addresses, etc.).
• If a program uses a variety of assessment tools throughout the period, a different assessments may be submitted for each timeframe. However, the program must submit 3 assessments for the same child.
• All pages of the assessment tool MUST be uploaded; no partial copies.

Program uses a developmental assessment tool(s) that is valid and reliable.

To meet this Standard, if submitting copies of one of the valid and reliable developmental assessment tools from the list below, submit:

• Copies of completed developmental assessment tools(s) for 3 different children.
OR

• If selecting "Other", submit ALL of the following:
• Copies of completed developmental form(s) for 3 different children.
• The tool is designed for the purpose of assessment (not screening).
• Show evidence that the assessment tool is appropriate for use with children between birth and age five.
• Show evidence that the assessment tool covers multiple developmental domains (e.g. physical/motor, cognitive, linguistic, social and emotional).
• Show evidence that the assessment tool is valid and reliable (e.g. reference(s) to applicable studies AND research).

List of accepted valid AND reliable developmental assessment tools:

• Creative Curriculum Developmental Continuum Assessment.
• Bayley Scale of Infant and Toddler Development.
• Brigance Inventories.
• Galileo Preschool Assessment Scales.
• High Scope Child Observation Record (COR).
• Learning Accomplishment Profile-Diagnostic (English or Spanish).
• Mullen Scales of Early Learning.
• Ounce Scale.
• Work Sampling System.
• Teaching Strategies GOLD.
• Other - Additional documentation is required when submitting a tool that is not listed, see details above.

Attention:

• MUST be a child assesment tool (not child screening tool).
• Redact/remove identifying information (names, addresses, etc.).
• Label all forms as Child #1, Child #2, and Child #3.
• All pages of the developmental assessment tool MUST be uploaded; no partial copies.

Program has a plan to ensure that child screenings and assessments are done in a culturally and linguistically appropriate manner, including in the appropriate language.

To meet the Standard, submit a written policy or practice that explains ALL of the following:

• Program's procedures for SCREENING children in their home language (including examples of accommodations made to screen children).
AND
• Program's procedures for conducting ASSESSMENTS of children in their home language (including examples of accommodations made to assess children).

Acceptable type(s) of evidence include:

• A detailed written policy or practice statement in parent/family handbook.

Attention:

• It MUST be clear that the written policy or practice statement is part of the program's official manual/handbook. For example, submit a copy or excerpt of the policy or practice statement that visibly shows the page number from the program's manual/handbook or submit a copy of the table of contents from the program's manual/ handbook along with a copy of the written policy/practice statement.

Evidence Notes Box (in data system):

• If submitting a large document, enter a note in the Evidence Notes box indicating what page(s) shows the relevant information. In the large document, it must be clear what page is being referred to and the relevant text must be highlighted.

All teaching staff receives annual training in child observation and assessment that include recognition of developmental milestones and identifying possible developmental delays and linking child observation and assessment to curriculum implementation.

Evidence in The Aspire Registry must show that at least 60% of teaching staff have attended child observation and assessment training within the 15 months prior to Standards Inventory submission, verified with training certificate.

Attention:

• The program MUST click the "Supportive Data" button to review and confirm that all information about the program staff's trainings, experience, and education, verified in The Aspire Registry, is accurately reflected.
• If not, DO NOT SUBMIT your Standards Inventory UNTIL this information is correct. Information in the Supportive Data box is also available in your Qualifications & Experience Report.
• If you have an inquiry about the data populating for this Standard, or your Qualifications & Experience Report, please complete the Qualifications & Experience Report Inquiry Form for assistance.

Program can document that assessment results are used to inform instruction that addresses the needs of individual children.

To meet this Standard, evidence MUST contain ALL of the following:

• A detailed written policy or practice statement describing how instruction is tailored to address assessment results, including how instruction addresses the needs of individual children.
AND

• One copy of assessment results for 1 child.
AND
• Evidence of having tailored instruction to address the child's assessment results (e.g., activity or lesson plan clearly showing individualization for the specific child).

Acceptable type(s) of evidence include:

• A detailed written policy or practice statement in parent/family handbook.
AND

• Assessment results.
AND

• Activity or lesson plans.

Attention:

• Redact/remove identifying information (names, addresses, etc.).
• It MUST be clear that the written policy or practice statement is part of the program's official manual/handbook. For example, submit a copy or excerpt of the policy or practice statement that visibly shows the page number from the program's manual/handbook or submit a copy of the table of contents from the program's manual/ handbook along with a copy of the written policy/practice statement.

Evidence Notes Box (in data system):

• If submitting a large document, enter a note in the Evidence Notes box indicating what page(s) shows the relevant information. In the large document it must be clear what page is being referred to and the relevant text must be highlighted.

Program can document that aggregated assessment results are used to inform program practice.

To meet this Standard, evidence MUST contain ALL of the following:

• Program-wide data report(s) showing how developmental assessments are aggregated and analyzed for ALL children within your program.
AND

• Statement or improvement plan that includes ALL of the following:
• Is specific to aggregated data results.
• Explain how the program uses assessment data to inform program-wide practices through teacher training, policy changes, and parent education (provide a specific example for each).

Attention:

• It MUST be clear that the written policy or practice statement is part of the program's official manual/handbook. For example, submit a copy or excerpt of the policy or practice statement that visibly shows the page number from the program's manual/handbook or submit a copy of the table of contents from the program's manual/ handbook along with a copy of the written policy/practice statement.

Evidence Notes Box (in data system):

• If submitting a large document, enter a note in the Evidence Notes box indicating what page(s) shows the relevant information. In the large document, it must be clear what page is being referred to and the relevant text must be highlighted.

Program has a written education philosophy or statement.

To meet this Standard, submit a written policy or practice statement that explains ALL of the following:

• Program's beliefs about how children learn.
AND
• The ways the program supports children's learning and needs.

Acceptable type(s) of evidence include:

• A detailed written policy or practice statement in parent/family handbook.

Attention:

• It MUST be clear that the written policy or practice statement is part of the program's official manual/handbook. For example, submit a copy or excerpt of the policy or practice statement that visibly shows the page number from the program's manual/handbook or submit a copy of the table of contents from the program's manual/ handbook along with a copy of the written policy/practice statement.

Evidence Notes Box (in data system):

• If submitting a large document, enter a note in the Evidence Notes box indicating what page(s) shows the relevant information. In the large document, it must be clear what page is being referred to and the relevant text must be highlighted.

Program uses a written curriculum or curriculum framework that is developmentally appropriate and addresses the key domains of child development.

To meet this Standard, evidence MUST contain ALL of the following:

• One copy of the curriculum OR curriculum framework used by the program. Either:
• Copy of pages from the curriculum used by the program referencing ALL key domains of child development (physical, social and emotional, cognitive, and language).
OR
• One copy of a curriculum framework used by the program, MUST include ALL key domains of child development (physical, social and emotional, cognitive, and language).

• One source of evidence of the program's use of curriculum or curriculum framework.

Acceptable type(s) of evidence of the program's use of the curriculum or curriculum framework include:

• Completed lesson plan(s).
OR
• A detailed written policy or practice statement explaining how curriculum is appropriately used in lesson plans.

Attention:

• Any submitted evidence MUST be complete and include references to the curriculum so that one can tell it is based on the curriculum. For example, if coding is used, an explicit statement on how curriculum is appropriately transferred to lesson plans is expected.
• Lesson plan(s) MUST be complete; No blank templates.
• It MUST be clear that the written policy or practice statement is part of the program's official manual/handbook. For example, submit a copy or excerpt of the policy or practice statement that visibly shows the page number from the program's manual/handbook or submit a copy of the table of contents from the program's manual/ handbook along with a copy of the written policy/practice statement.

Evidence Notes Box (in data system):

• If submitting a large document, enter a note in the Evidence Notes box indicating what page(s) shows the relevant information. In the large document, it must be clear what page is being referred to and the relevant text must be highlighted.

Program uses a written curriculum or curriculum framework that is evidence-based, meaning research has been conducted regarding the relationship between the curriculum and children’s learning.

To meet this Standard, the program MUST submit ONE of the following:

• Cover page of the curriculum used by the program, including title of the curriculum (if applicable), from the list of evidence-based curricula below.
OR
• If selecting "Other", submit ALL of the following:
• Cover page of the curriculum, including title of the curriculum (if applicable).
• Evidence that curriculum is evidence-based; meaning research has been conducted regarding the relationship between the curriculum and children's learning.
• Reference(s) to applicable studies and research is encouraged.

List of accepted evidence-based curricula:

• Before ABCs: Promoting School Readiness in Infants and Toddlers.
• Caring for Infants and Toddlers in Groups: Developmentally Appropriate Practice.
• Creative Curriculum.
• Create Curriculum for Infants,Toddlers, and Two's.
• High Scope Curriculum.
• The Montessori Method.
• The Carolina Curriculum.
• Zero to Three Cradling Literacy.
• Other - Additional documentation is required when submitting a tool that is not listed, see details above.

Program uses a written curriculum or curriculum framework that aligns with the NYS Early Learning Guidelines and/or the Pre-K Foundation for the Common Core.

To meet this Standard, evidence MUST include the following:

• One source of evidence of the curriculum or curriculum framework used by the provider. Either:
• Cover page of curriculum used by the program, including title of the curriculum (if applicable).
OR
• One copy of a curriculum framework used by the program, MUST include ALL key domains of child development (physical, social and emotional, cognitive, and language).
AND
• A completed curriculum crosswalk, statement, or chart demonstrating the alignment between the curriculum/curriculum framework (used by the provider) and all child development areas of learning (domains and sub-domains) outlined in ONE of State or Federal guidance resources listed below: .
• The NYS Early Learning Guidelines (2019).
• The NYS Prekindergarten Learning Standards (2019).
• Head Start Early Learning Outcomes Framework: Ages Birth to Five.

Attention:

• If a written statement or chart is submitted as evidence of alignment, it MUST clearly note how ALL child development areas of learning in the curriculum/framework (used by the program) align with ALL child development areas of learning outlined in the chosen State or Federal guidance resources.

To meet this Standard, evidence MUST include the following:

One source of evidence of the curriculum or curriculum framework used by the program. Either:

• Cover page of curriculum used by the program, including title of the curriculum (if applicable).
OR
• One copy of a curriculum framework used by the program, MUST include ALL key domains of child development (physical, social and emotional, cognitive, and language).
AND
• A completed curriculum crosswalk, statement, or chart demonstrating the alignment between the curriculum/curriculum framework (used by the program) and all child development areas of learning (domains and sub-domains) outlined in ONE of State or Federal guidance resources listed below.
• The NYS Early Learning Guidelines (2019).
• The NYS Prekindergarten Learning Standards (2019).
• Head Start Early Learning Outcomes Framework: Ages Birth to Five.

Attention:

• If a written statement or chart is submitted as evidence of alignment, it MUST clearly note how ALL child development areas of learning in the curriculum/framework (used by the program) align with ALL child development areas of learning outlined in the chosen State or Federal guidance resources.

Program uses a written curriculum or curriculum framework that is adapted to be culturally competent by incorporating into the classroom curriculum culturally sensitive, books, themes and projects.

To meet this Standard, submit ONE of the following:

• 3 different detailed activities - MUST reference culturally sensitive books, themes and projects.
OR
• 3 different detailed lesson plans - MUST reference culturally sensitive books, themes and projects.

Attention:

• Redact/remove identifying information of child/children from submitted evidence.
• Activity or lesson plan(s) MUST be complete; No blank templates.

All teaching staff receives annual training to implement the curriculum and supervision support is provided to staff to assist with curriculum implementation. 

Evidence in The Aspire Registry must show that at least 60% of teaching staff have attended curriculum implementation training within the 15 months prior to Standards Inventory submission, verified with training certificate.

Attention:

• The program MUST click the "Supportive Data" button to review and confirm that all information about the program staff's trainings, experience, and education, verified in The Aspire Registry, is accurately reflected.
• If not, DO NOT SUBMIT your Standards Inventory UNTIL this information is correct. Information in the Supportive Data box is also available in your Qualifications & Experience Report.
• If you have an inquiry about the data populating for this Standard, or your Qualifications & Experience Report, please complete the Qualifications & Experience Report Inquiry Form for assistance.

Program implements appropriate modifications and provides additional supports to enable children with IFSPs or IEPs more effective inclusion in the full range of the program’s activities.

To meet this Standard, evidence MUST contain ALL of the following:

• One copy of a detailed written statement, self-written by program specifying what is needed for the child's individualized learning AND early childhood education experience.
• Statement references 1 child currently enrolled with an IFSP/IEP.
• Statement references detailed modifications made for the child and/or family by the program.

Attention:

• Redact/remove identifying information of child from submitted evidence.
• DO NOT include the actual IEP/IFSP for the child.

Program provides infants daily opportunities to move freely under adult supervision to explore indoor and outdoor environments, including tummy time when awake.

To meet this Standard, submit a written policy or practice statement that includes ALL of the following:

• Supervised daily exercise/movement opportunities BOTH indoors and outdoors.
AND
• Supervised free movement on the stomach while awake and alert.

Acceptable type(s) of evidence include:

• A detailed written policy or practice statement in parent/family handbook.
• Pictures are not allowed unless they are picture(s) of the required written documentation.

Attention:

• It MUST be clear that the written policy or practice statement is part of the program's official manual/handbook. For example, submit a copy or excerpt of the policy or practice statement that visibly shows the page number from the program's manual/handbook or submit a copy of the table of contents from the program's manual/ handbook along with a copy of the written policy/practice statement.

Evidence Notes Box (in data system):

• If submitting a large document, enter a note in the Evidence Notes box indicating what page(s) shows the relevant information. In the large document, it must be clear what page is being referred to and the relevant text must be highlighted.

Program provides opportunities for toddlers and/or preschoolers to have at least 15 minutes of developmentally appropriate, structured and unstructured, moderate to vigorous physical activity (both inside and outside) for every hour they are in care. For example, in a 3 hour program, children should have at least 45 minutes of physical activity in total, not necessarily continuously.

To meet this Standard, evidence MUST include specific examples of the experiences for ALL of the following:

• Structured physical activity (include name and description).
• Unstructured physical activity/free play (include name and description).
• Indoor play.
• Outdoor play (weather permitting).
• At least 15 minutes of physical activity is provided for every hour children are in care including a combination of both indoor and outdoor experiences.

Acceptable type(s) of evidence include:

• A detailed policy or practice statement in parent/family handbook.
OR
• A detailed daily schedule or plan.
• Pictures are not allowed unless they are picture(s) of the required written documentation.

Attention:

• It MUST be clear that the written policy or practice statement is part of the program's official manual/handbook. For example, submit a copy or excerpt of the policy or practice statement that visibly shows the page number from the program's manual/handbook or submit a copy of the table of contents from the program's manual/ handbook along with a copy of the written policy/practice statement.

Evidence Notes Box (in data system):

• If submitting a large document, enter a note in the Evidence Notes box indicating what page(s) shows the relevant information. In the large document, it must be clear what page is being referred to and the relevant text must be highlighted.

Note:

• To meet the Standard, program provides at least 15 minutes of developmentally appropriate, structured and unstructured, moderate to vigorous physical activity (including a combination of indoor and outdoor experiences) for every hour children are in care. For example, in a 3 hour program, children should have at least 45 minutes of physical activity in total, not necessarily continuously.

Program has a policy that details the use of TV/video for children, including that TV/video is never used during nap and meal time or for children birth to age 2. For children ages 2 to 5 there is no more than 30 minutes once a week of high quality educational or movement-based commercial-free programming.

To meet this Standard, written evidence MUST reference the following:

• Written policy that states "no screen time" is provided for any age group in the program.
OR
• Written policy that states ALL of the following:
• No screen time for children birth to age 2 (if applicable).
• For children ages 2-5 (if applicable):
• 30 minutes/ per week maximum for ALL types of screen time.
• No screen time during naps.
• No screen time during meals.
• All screen time is quality educational and/or movement based.
• No commercial advertising.

Attention:

• It MUST be clear that the written policy or practice statement is part of the program's official manual/handbook. For example, submit a copy or excerpt of the policy or practice statement that visibly shows the page number from the program's manual/handbook or submit a copy of the table of contents from the program's manual/ handbook along with a copy of the written policy/practice statement.

Evidence Notes Box (in data system):

• If submitting a large document, enter a note in the Evidence Notes box indicating what page(s) shows the relevant information. In the large document, it must be clear what page is being referred to and the relevant text must be highlighted.

Program promotes the service or consumption of meals and snacks that meet the Child and Adult Care Food Program (CACFP) meal pattern for the ages served.

To meet this Standard, written evidence MUST reference the following:

IF PROGRAM PARTICIPATES IN CACFP

• One source of evidence of participation in CACFP.

Acceptable types of evidence (MUST include your CACFP contract number):

• Most recent CACFP billing.
• Most recent CACFP reimbursement check.
• Most recent correspondence from CACFP sponsor (related to monitoring visit).
• Approved CACFP contract.
• Note: Menus, meal counts or attendance forms will NOT be accepted as evidence.

OR

IF PROGRAM DOES NOT PARTICIPATE IN CACFP, evidence MUST include ALL of the following:

• 1 week of detailed menus for all meals and snacks served in the program.
• Menus MUST show compliance with all CACFP minimum meal pattern components including: food components and minimum requirements/serving size for all meals and snacks served (For information on the CACFP nutrition standards for meal and snacks served in CACFP, type National CACFP Sponsors Association Meal Pattern Guidance in the search bar).

Program adopts a formal obesity prevention program.

To meet this Standard, written evidence MUST reference ALL the following:

• Adoption and implementation of a program-wide healthy active living program.
AND
• Detailed plan MUST include components for children, families, and staff.

Submit ONE of the acceptable types of evidence:

• Completed program assessment tool and a detailed action plan with timeline(s)for implementation.
OR
• Action plan(s) with detailed timeline(s) for implementation.
OR
• Goal statement(s) with detailed timeline(s) for implementation.
OR
• If your program is already implementing a program wide obesity prevention program submit a detailed outline of the program that explains the tools provided for children, families, and staff to adopt healthy habits.

Attention:

• It MUST be clear that the written policy or practice statement is part of the program's official manual/handbook. For example, submit a copy or excerpt of the policy or practice statement that visibly shows the page number from the program's manual/handbook or submit a copy of the table of contents from the program's manual/ handbook along with a copy of the written policy/practice statement.

Evidence Notes Box (in data system):

• If submitting a large document, enter a note in the Evidence Notes box indicating what page(s) shows the relevant information. In the large document it must be clear what page is being referred to and the relevant text must be highlighted.

Teaching or administrative staff attends training regarding implementation of the obesity prevention program.

Evidence in The Aspire Registry that at least 60% of teaching or administrative staff have attended training regarding implementation of the program wide obesity prevention program within the 15 months prior to Standards Inventory submission, verified with training certificate.

Attention:

• The program MUST click the "Supportive Data" button to review and confirm that all information about the program staff's trainings, experience, and education, verified in The Aspire Registry, is accurately reflected.
• If not, DO NOT SUBMIT your Standards Inventory UNTIL this information is correct. Information in the Supportive Data box is also available in your Qualifications & Experience Report.
• If you have an inquiry about the data populating for this Standard, or your Qualifications & Experience Report, please complete the Qualifications & Experience Report Inquiry Form for assistance.

Program communicates with parents of infants in writing on a daily basis about care giving routines such as feeding, sleeping, and diapering/toileting.

To meet this Standard, the program MUST communicate with parents of infants, in writing, on a daily basis. Evidence MUST include ALL of the following:

• Completed forms for 3 different infants that references ALL of the following care routines:
• Times of day for feeding.
• Times of day for sleeping.
• Times of day for diapering.
AND
• A detailed written policy or practice statement in parent/family handbook describing how written reports/forms are shared with families on a daily basis (specific to infants under 12 months of age).

Attention:

• Redact/remove identifying information (names, addresses, etc.).
• Label all forms as Child #1, Child #2, and Child #3.
• It MUST be clear that the written policy or practice statement is part of the program's official manual/handbook. For example, submit a copy or excerpt of the policy or practice statement that visibly shows the page number from the program's manual/handbook or submit a copy of the table of contents from the program's manual/ handbook along with a copy of the written policy/practice statement.

Evidence Notes Box (in data system):

• If submitting a large document, it MUST be clear what page is being referred to and the relevant text MUST be highlighted.

Program communicates with families in a comprehensive, written format about the program’s history, philosophy, admissions policies, applicable regulations, parent involvement opportunities, and other policies.

To meet this Standard, evidence MUST include ALL of the following information:

• Program's history (include details such as opening date of program, etc.).
• Admissions policies.
• Specific opportunities for parent/family involvement.

Acceptable type(s) of evidence include:

• A detailed written policy or practice statement in parent/family handbook.
OR
• Handouts.
OR
• Website posting(s).

Attention:

• It MUST be clear that the written policy or practice statement is part of the program's official manual/handbook. For example, submit a copy or excerpt of the policy or practice statement that visibly shows the page number from the program's manual/handbook or submit a copy of the table of contents from the program's manual/ handbook along with a copy of the written policy/practice statement.

Evidence Notes Box (in data system):

• If submitting a large document, enter a note in the Evidence Notes box indicating what page(s) shows the relevant information. In the large document, it must be clear what page is being referred to and the relevant text must be highlighted.

Program periodically communicates in writing with families about program and child activities and other pertinent information.

To meet this Standard, evidence MUST include ALL of the following:

• Copies of (3) written communications. Evidence clearly indicates that information was communicated on (3) DIFFERENT dates, within the 15 months prior to Standards Inventory submission (MUST include full date: month, day, year).
• MUST reference the specific nature of general program events and child activities.

Acceptable types of evidence include:

• Newsletters.
OR
• E-newsletters.
OR
• Emails.
OR
• Website postings.
OR
• Text messages to families.
OR
• Pictures are not allowed unless they are picture(s) of the required written documentation.

Program meets one-on-one with parents about their individual child’s development at least twice a year.

To meet this Standard, evidence MUST reference ALL of the following for 1 child:

• Evidence for 1 child that demonstrates that meetings occurred on at least (2) different dates (twice a year).
• 2 meetings occurred within the 15 months prior to Standards Inventory submission (MUST include full date: month, day, year).

Acceptable type(s) of evidence include:

• 2 dated meeting invitations to family for the 1 child.
OR
• 2 dated conference announcement(s) to family for the 1 child.
OR
• 2 dated sign-in sheet(s) for the meeting with family for the 1 child.

Attention:

• Redact/remove identifying information (names, addresses, etc.).

Program communicates with families in writing about staff member's educational qualifications and professional experience.

To meet this Standard, evidence MUST include ALL of the following:

Written communication to families about staff qualifications AND professional experience that reference BOTH:

• Educational qualifications AND professional experience for at least 1 CURRENT director/administrator.
AND
• Educational qualifications AND professional experience for at least 1 CURRENT teacher.

Acceptable type(s) of evidence include:

• Parent/family handbook excerpt (if submitting an excerpt from a handbook, the information MUST be specific to a CURRENT staff members).
OR
• Individual staff member profiles.
OR
• Website (screenshot of relevant webpage).

Attention:

• Redact/remove identifying information (names, addresses, etc.).
• MUST identify/label documentation for each staff member, director/administrator and teacher.

Program communicates with families about program activities and policies in a group setting.

To meet this Standard, evidence MUST demonstrate that the program communicates with families in a group setting about activities and policies (e.g., during a program orientation or back to school day/night meeting).

Acceptable type(s) of evidence include:

• Announcement, invitation, or flyer.
OR
• Detailed agenda showing type of group meeting.
OR
• Sign-in sheet showing type of group meeting, pictures are not acceptable.
OR
• Pictures are not allowed unless they are picture(s) of the required written documentation.

Attention:

• Evidence MUST show that families are informed in a group setting about what they need to know about the program activities and policies.

Program provides written information about family resources and supports, such as information on child development, oral health, child health insurance, tax credits, and child care financial assistance.

To meet this Standard, evidence MUST include ALL of the following:

• Written statement such as a note to families or statement in parent/family handbook referencing available resources and supports.
AND
• Copies of (3) different resources/supports offered, MUST be different topics.

Acceptable type(s) of evidence include:

• Informational flyers, pamphlets about child development, oral health, child health insurance, tax credits, child care financial assistance, or other topics of interest.

Attention:

• Resources and supports MUST be accessible to families.
• Providing web links to online resources alone will not suffice, the program MUST upload (3) copies of resources/supports offered.
• It MUST be clear that the written policy or practice statement is part of the program's official manual/handbook. For example, submit a copy or excerpt of the policy or practice statement that visibly shows the page number from the program's manual/handbook or submit a copy of the table of contents from the program's manual/ handbook along with a copy of the written policy/practice statement.

Evidence Notes Box (in data system):

• It MUST be clear that the written policy or practice statement is part of the program's official manual/handbook. For example, submit a copy or excerpt of the policy or practice statement that visibly shows the page number from the program's manual/handbook or submit a copy of the table of contents from the program's manual/ handbook along with a copy of the written policy/practice statement.

Program supports breastfeeding.

To meet this Standard, evidence MUST reference ONE the following:

IF PROGRAM PARTICIPATES IN CACFP

• Submit a current (not expired) CACFP Breastfeeding Friendly Certificate from CACFP Only.
• If an expired certificate is in renewal submit ALL of the following:
• A completed copy of Renewal Child Care Center Breastfeeding Friendly Self-Assessment (DOH-5215) - Dated within the 15 months prior to Standards Inventory submission (MUST include full date: month, day, year).
• A copy of the center's breastfeeding written policy.
• A copy of the expired CACFP Breastfeeding Friendly Certificate.

OR

IF PROGRAM DOES NOT PARTICIPATE IN CACFP, submit ALL of the following:

• A completed copy of Child Care Center Breastfeeding Friendly Self-Assessment DOH-5188 dated within the 15 months prior to Standards Inventory submission (MUST include full date: month, day, year).
AND
• A copy of the center's breastfeeding written policy.

Program offers family social gatherings that intentionally include other family members, in addition to parents.

To meet this Standard:

• Submit one source of written evidence of intentionally having offered social gatherings inclusive of extended family members in addition to parents (e.g., grandparents, siblings, uncles, aunts, etc).

Acceptable types of evidence include:

• Announcement, invitation, newsletters, or flyer to parents AND families.
OR
• Calendar showing gathering(s) with event details for parents AND families.

Pictures are not allowed unless they are picture(s) of the required written documentation.

Program provides workshops, training or other events for families on educational topics.

To meet this Standard:

• Evidence MUST show that program provides information on educational topics for families through workshops, training or other events.

Acceptable types of evidence include:

• Announcement, invitation, or flyer with event details.
OR
• Calendar showing gathering(s) with event details.
OR
• Newsletter with event details.
OR
• Other events showing/demonstrating that program provides educational opportunities to families.

Program offers volunteering opportunities for families, such as help with field trips and opportunities to share talents and expertise.

To meet this Standard:

• Written evidence MUST show that the program offers opportunities for parents/family members to volunteer or that families can initiate volunteer opportunities, that will then be considered by the program.

Acceptable type(s) of evidence include:

• A detailed written policy or practice statement in parent/family handbook.
OR
• Memo, announcement, invitation, or flyer.
OR
• Consent form (e.g. chaperone for field trips).
OR
• Pictures are not allowed unless they are picture(s) of the required written documentation.

Attention:

• It MUST be clear that the written policy or practice statement is part of the program's official manual/handbook. For example, submit a copy or excerpt of the policy or practice statement that visibly shows the page number from the program's manual/handbook or submit a copy of the table of contents from the program's manual/ handbook along with a copy of the written policy/practice statement.

Evidence Notes Box (in data system):

• If submitting a large document, enter a note in the Evidence Notes box indicating what page(s) shows the relevant information. In the large document, it must be clear what page is being referred to and the relevant text must be highlighted.

Families complete a program evaluation or survey annually and results are used for program improvement.

To meet this Standard, evidence MUST include ALL of the following:

• Copies of 3 completed surveys or other evaluation tool(s) from parents/families.
AND
• Summary of survey results for the program.
AND
• Improvement/action plan based on results from completed surveys or evaluations; required, no exceptions.

Attention:

• Uploaded evidence MUST be dated within the 15 months prior to Standards Inventory submission (MUST include full date: month, day, year).
• Redact/remove identifying information (names, addresses, etc.).

Program provides regular opportunities for parents to participate in program-level decisions.

To meet this Standard, evidence MUST include ALL of the following:

• Written evidence of opportunities for parents/guardians/families to participate in program level decision-making.
AND
One source of evidence that clearly indicates which members are parents/guardians/families:
• Parent Advisory Council member list.
OR
• Governing Board member list.
OR
• Hiring Board.
OR
• Program Self-Assessment Team List.
OR
• Other structured/formal opportunities to engage parents/guardians/families in program-level decisions.

Acceptable types of evidence include:

• A detailed written policy or practice statement in parent/family handbook.
AND
• Parent Advisory Council, Governing Board, Hiring Board, Program Self-Assessment Team lists or other structured/formal opportunities.

Attention:

• Redact/remove identifying information.
• Clearly indicate which members are parents/guardians/family members.
• It MUST be clear that the written policy or practice statement is part of the program's official manual/handbook. For example, submit a copy or excerpt of the policy or practice statement that visibly shows the page number from the program's manual/handbook or submit a copy of the table of contents from the program's manual/ handbook along with a copy of the written policy/practice statement.

Evidence Notes Box (in data system):

• If submitting a large document, enter a note in the Evidence Notes box indicating what page(s) shows the relevant information. In the large document, it must be clear what page is being referred to and the relevant text must be highlighted.

Program completes a program assessment using a tool on family responsive practices such as the Center for the Study of Social Policy’s Family Strengthening Self-Assessment tool and results are used for program improvement.

To meet this Standard, evidence MUST include BOTH of the following:

• Strengthening Families: Self-Assessment for Center-Based Early Care and Education Programs tool on family responsiveness that is at least 50% completed; required, no exceptions.
AND
• One improvement/action plan based on the assessment results; required, no exceptions.

Attention:

• To access self-assessments AND improvement plans, see the Center for the Study of Social Policy website: https://cssp.org/our-work/projects/self-assessments-for-programs/

Program completes a self-assessment of cultural competence using a tool, such as the National Association for the Education of Young Children Pathways to Cultural Competence Checklist, the Self-Assessment Checklist for Personnel Providing Services and Supports In Early Intervention and Early Childhood Settings from the National Center on Cultural Competence, or other tool. The results are used for program improvement.

To meet this Standard, evidence MUST include BOTH of the following:

• One copy of a completed cultural awareness/Anti-Bias Education self-assessment tool listed below.
AND
• One copy of a written improvement or action plan based on assessment results; required, no exceptions.

Acceptable tools include:

• The National Association for the Education of Young Children (NAEYC) Pathways to Cultural Competence Checklist.
OR
• Self-Assessment Checklist for Personnel Providing Services and Supports In Early Intervention.
OR
• Early Childhood Settings from the National Center on Cultural Competence.
OR
• Other: MUST be an evidence-based tool on cultural awareness/Anti-Bias Education: If submitting "other" a summary of findings or strategic plans alone will not suffice, MUST also submit a copy of the tool used to assess cultural awareness.

Program staff greets children and parents in the home languages of the children and parents.

To meet this Standard, evidence MUST include ALL of the following:

• List of ALL of the children's home language(s) spoken other than English.
AND
• One copy of a detailed written policy or practice statement explaining how the program greets children and families in their home language(s) - MUST provide examples.

Attention:

• It MUST be clear that the written policy or practice statement is part of the program's official manual/handbook. For example, submit a copy or excerpt of the policy or practice statement that visibly shows the page number from the program's manual/handbook or submit a copy of the table of contents from the program's manual/ handbook along with a copy of the written policy/practice statement.

Evidence Notes Box (in data system):

• If submitting a large document, it MUST be clear what page is being referred to and the relevant text MUST be highlighted.

Program staff is trained to address the needs of children whose home language is not English.

Evidence in The Aspire Registry that at least 60% of teaching staff have attended training about supporting Emergent Multilingual Learners within the 15 months prior to Standards Inventory submission, verified with training certificate.

Attention:

• The program MUST click the ""Supportive Data"" button to review and confirm that all information about the program staff's trainings, experience, and education, verified in The Aspire Registry, is accurately reflected.
• If not, DO NOT SUBMIT your Standards Inventory UNTIL this information is correct. Information in the Supportive Data box is also available in your Qualifications & Experience Report.
• If you have an inquiry about the data populating for this Standard, or your Qualifications & Experience Report, please complete the Qualifications & Experience Report Inquiry Form for assistance.

Program employs at least one staff member who speaks the home language(s) of the children.

To meet this Standard, evidence MUST include ALL of the following:

• List of ALL of the children's home language(s) spoken other than English.
AND
• Evidence that staff speaks language(s) of majority of children.
AND
• Evidence that person(s) noted as "staff" are employed at the program.

Acceptable types of evidence demonstrating that staff speaks language(s) of majority of children:

• Resume(s) of current staff showing language fluency.
OR
• Evidence of bilingual CDA.
OR
• Staff transcripts.
OR
• Program Information Report (Head Start).

Program has a written policy and/or procedures for transitioning children into the program, which includes providing information on separation and attachment to families.

To meet this Standard, submit a detailed written policy or practice statement referencing ALL of the following:

• Explain to families the ways the program supports families when starting at the program.
AND
• Explain and provide examples of Separation /Separation Anxiety.
AND
• Explain and provide examples of Attachment Theory.

Acceptable types of evidence include:

• A detailed written policy or practice statement in parent/family handbook.

Attention:

• In addition to the required written policy or practice statement, the program may also submit printed articles on separation and attachment; printed articles alone are not accepted.
• It MUST be clear that the written policy or practice statement is part of the program's official manual/handbook. For example, submit a copy or excerpt of the policy or practice statement that visibly shows the page number from the program's manual/handbook or submit a copy of the table of contents from the program's manual/ handbook along with a copy of the written policy/practice statement.

Evidence Notes Box (in data system):

• If submitting a large document, enter a note in the Evidence Notes box indicating what page(s) shows the relevant information. In the large document it must be clear what page is being referred to and the relevant text must be highlighted.

Program has a written policy and/or procedures to support children and families during transitions within the program (i.e. moving from the threes class to the fours class or when a teacher leaves and a new one is hired).

To meet this Standard, evidence MUST explain and include examples of the ways the program supports families as children:

• Transition within the program (including but are not limited to moving from the 3 year old classroom to the 4 year old classroom, or when a teacher leaves and a new one is hired).

Acceptable types of evidence include:

• Detailed written policy or practice statement in parent/family handbook.
OR
• Detailed written procedures in parent/family handbook.
OR
• Detailed sample transition plan(s).

Attention:

• It MUST be clear that the written policy/practice statement or procedure is part of the program's official manual/handbook. For example, submit a copy or excerpt of the policy or practice statement that visibly shows the page number from the program's manual/handbook or submit a copy of the table of contents from the program's manual/ handbook along with a copy of the written policy/practice statement.

Evidence Notes Box (in data system):

• If submitting a large document, enter a note in the Evidence Notes box indicating what page(s) shows the relevant information. In the large document it must be clear what page is being referred to and the relevant text must be highlighted.

Program supports children and families transitioning out of the program including when children transition to another educational setting (e.g., other center, kindergarten).

To meet this Standard, evidence MUST explain and include examples of the ways the program supports families when children are:

• Transition out of the program and into another program or educational setting (e.g., another center, kindergarten).

Acceptable types of evidence include:

• Detailed written policy or practice statement in parent/family handbook.
OR
• Detailed written procedures in parent/family handbook.
OR
• Detailed sample transition plan(s).

Attention:

• It MUST be clear that the written policy/practice statement or procedure is part of the program's official manual/handbook. For example, submit a copy or excerpt of the policy or practice statement that visibly shows the page number from the program's manual/handbook or submit a copy of the table of contents from the program's manual/ handbook along with a copy of the written policy/practice statement.

Evidence Notes Box (in data system):

• If submitting a large document, enter a note in the Evidence Notes box indicating what page(s) shows the relevant information. In the large document it must be clear what page is being referred to and the relevant text must be highlighted.

Program promotes the quality and continuity of teacher-child relationships through teacher training, teacher scheduling or other policies such as ensuring no more than one transition within the child’s first two years.

To meet this Standard, evidence MUST include a detailed written policy or practice statement referencing ALL of the following:

• Explain how the program promotes the quality and continuity of teacher-child relationships within the ages of birth to five.
AND
• Explain what the program does to support the teacher-child relationship.
AND
• Explain how the program's staff maintains consistency with children within each classroom.

Acceptable types of evidence include:

• A detailed written policy or practice statement in parent/family handbook.

Attention:

• It MUST be clear that the written policy/practice statement or procedure is part of the program's official manual/handbook. For example, submit a copy or excerpt of the policy or practice statement that visibly shows the page number from the program's manual/handbook or submit a copy of the table of contents from the program's manual/ handbook along with a copy of the written policy/practice statement.

Evidence Notes Box (in data system):

• If submitting a large document, enter a note in the Evidence Notes box indicating what page(s) shows the relevant information. In the large document it must be clear what page is being referred to and the relevant text must be highlighted.

Administrator has undergraduate degree to manage a high quality program

• AQ1 awards points only ONCE for the highest applicable degree or credit category. Points are based on administrative staff average.

ONE of the following is indicated and verified with an official transcript in The Aspire Registry:

Bachelor's degree in:

• Early Childhood Education (ECE) (12 points).
• ECE-related field with 24 or more ECE credits (12 points).
• ECE-related field with 18-23 ECE credits (10 points).
• ECE-related field with 0-17 ECE credits (8 points).
• ECE-unrelated field (6 points).

OR

Associate's degree in:

• ECE (6 points).
• ECE-related field with 12 or more ECE credits (6 points).
• ECE-related field with 9-11 ECE credits (4 points).
• ECE-related field with 0-8 ECE credits (2 points).

Attention:

• The program MUST click the "Supportive Data" button to review and confirm that all information about the program staff's trainings, experience, and education, verified in The Aspire Registry, is accurately reflected.
• If not, DO NOT SUBMIT your Standards Inventory UNTIL this information is correct. Information in the Supportive Data box is also available in your Qualifications & Experience Report.
• If you have an inquiry about the data populating for this Standard, or your Qualifications & Experience Report, please complete the Qualifications & Experience Report Inquiry Form for assistance.

Administrator has graduate-level degree or college credits in ECE-related leadership, administration or management to manage a high quality program.

• AQ2 awards points only ONCE for the highest applicable degree or credit category. Points are based on administrative staff average.

ONE of the following is indicated and verified with an official transcript in The Aspire Registry:

Master's degree OR higher in:

• ECE (8 points).
• ECE-related field with 15 or more ECE credits (8 points).
• ECE-related field with 5-14 ECE credits (6 points).
• ECE-related field with 0-4 ECE credits (4 points).
• ECE-unrelated field (2 points).

OR

College credits in ECE-related leadership, administration OR management:

• 9 or more credits (4 points).
• 6-8 credits (1 point).

Attention:

• The program MUST click the "Supportive Data" button to review and confirm that all information about the program staff's trainings, experience, and education, verified in The Aspire Registry, is accurately reflected.
• If not, DO NOT SUBMIT your Standards Inventory UNTIL this information is correct. Information in the Supportive Data box is also available in your Qualifications & Experience Report.
• If you have an inquiry about the data populating for this Standard, or your Qualifications & Experience Report, please complete the Qualifications & Experience Report Inquiry Form for assistance.

Administrator has relevant certificate or credential in management, supervision, leadership, and/or administration to manage a high quality program.

• AQ3 awards points only ONCE, regardless of how many administrators hold a listed certificate/credential, or if an administrator holds multiple of the listed certificates/credentials.

ONE of the following is indicated and verified in The Aspire Registry:

• CPAC.
• NYS School Building Leader Certificate.
• School Administrator/Supervisor Certificate.

Attention:

• The program MUST click the "Supportive Data" button to review and confirm that all information about the program staff's trainings, experience, and education, verified in The Aspire Registry, is accurately reflected.
• If not, DO NOT SUBMIT your Standards Inventory UNTIL this information is correct. Information in the Supportive Data box is also available in your Qualifications & Experience Report.
• If you have an inquiry about the data populating for this Standard, or your Qualifications & Experience Report, please complete the Qualifications & Experience Report Inquiry Form for assistance.

At least 3 years of experience in supervision or management in an early care or education program.

• AE1 awards points only ONCE, regardless of how many administrators this applies to at the program.

As indicated in The Aspire Registry employee profile.

• 3 years of experience in supervision or management in an ECE program.

Attention:

• The program MUST click the "Supportive Data" button to review and confirm that all information about the program staff's trainings, experience, and education, verified in The Aspire Registry, is accurately reflected.
• If not, DO NOT SUBMIT your Standards Inventory UNTIL this information is correct. Information in the Supportive Data box is also available in your Qualifications & Experience Report.
• If you have an inquiry about the data populating for this Standard, or your Qualifications & Experience Report, please complete the Qualifications & Experience Report Inquiry Form for assistance.

First Aid/CPR training

• Points for all TSQ Standards are based on the weighted average of program's teaching staff only (does not include administrative staff).

As indicated in The Aspire Registry, verified with certification card from an approved institution/organization.

• Current; not expired card(s) indicating Infant/child CPR AND Pediatric First Aid.
• MUST be from an approved organization.

Attention:

Infant/Toddler First Aid AND Pediatric CPR card(s) MUST include ALL of the following:

• Institution/organization name.
• Training date.
• Expiration date.
• Infant/child/pediatric certification module.

Visit the Aspire Registry Help Center for more details: nyworksforchildren.zendesk.com/hc/en-us (type CPR in the search bar).

• Refer to the requirements outlined in applicable licensing regulations.

Attention:

• The program MUST click the ""Supportive Data"" button to review and confirm that all information about the program staff's trainings, experience, and education, verified in The Aspire Registry, is accurately reflected.
• If not, DO NOT SUBMIT your Standards Inventory UNTIL this information is correct. Information in the Supportive Data box is also available in your Qualifications & Experience Report.
• If you have an inquiry about the data populating for this Standard, or your Qualifications & Experience Report, please complete the Qualifications & Experience Report Inquiry Form for assistance.

Teaching staff has undergraduate education to provide developmentally appropriate and high quality care.

TSQ 2 awards points once per teacher for their highest applicable degree type. The final points awarded are based on the average for all teaching staff.

• TSQ2 awards points only ONCE per teacher for their highest applicable degree type.

• ECE (34 points).
• ECE-related field with at least 24 ECE credits (34 points).
• ECE-related field with 18-23 ECE credits (32 points).
• ECE-related field with 0-17 ECE credits (30 points).
• Field unrelated to ECE with at least 18 ECE credits (27 points).

• ECE (28 points).
• ECE-related field with 12 or more ECE credits (28 points).
• ECE-related field with 9-11 ECE credits (27 points).
• ECE-related field with 0-8 ECE credits (26 points).
• Field unrelated to ECE with 12 or more ECE credits (24 points).

Teaching staff has graduate level or higher education to provide developmentally appropriate and high quality care.

TSQ 3 awards points once per teacher for their highest applicable degree type. The final points awarded are based on the average for all teaching staff.

• TSQ3 awards points only ONCE per teacher for their highest applicable degree type.

• RECE (8 points).
• ECE-related field with 15 or more ECE credits (8 points).
• ECE-related field with 5-14 ECE credits (6 points).
• ECE-related field with 0-4 ECE credits (4 points).

Teaching staff has relevant credential(s) and/or ECE college credits apart from their completed degrees to provide developmentally appropriate and high quality care.

TSQ 4 awards full points to staff that DO NOT hold higher education degrees and conditional points to staff that do hold higher education degrees. Points are only awarded once for the highest applicable category, regardless of the number of credits or certifications earned.

• TSQ4 awards full points to staff who DO NOT hold higher education degrees AND conditional points to staff who DO hold higher education degrees.
• Points are awarded only ONCE for the highest applicable category, regardless of the number of credits or certifications earned.

ONE of the following credentials is indicated in The Aspire Registry staff profile and verified with certificate:

• If no college degree (26 points).
• College degree (6 points).

• If no college degree (23 points).
• College degree (4 points).

• If no college degree (20 points).
• College degree (2 points).

• If no college degree and 12 ECE college credits (12 points).

TSQ-5: (4 Points) Teaching staff has relevant early childhood credentials or teaching certificates.

TSQ-6: (2 Points) Teaching staff has relevant, specialized certificates or teaching credentials.

TSQ5: Teaching staff has relevant early childhood credentials or teaching certificates.

• TSQ 5 awards points only ONCE per teacher, regardless of the number of certifications held in each category.

ONE of the following credentials is indicated in The Aspire Registry staff profile and verified with certificate:

• NYS Early Childhood Teacher (B-Gr 2) Certificate.
• B-2 Extension.
• NYS Students with Disabilities (B-Gr 2) Certificate.
• NYS Teacher (N-6) Certificate.

• TSQ 6 awards points only ONCE per teacher, regardless of the number of certifications held in each category.

ONE of the following credentials is indicated in The Aspire Registry staff profile and verified with certificate:

• NYS Literacy B-Gr 6.
• NYS PreK-6.
• NYS Bilingual.
• National Board Teacher Certification.

Attention:

• The program MUST click the "Supportive Data" button to review and confirm that all information about the program staff's trainings, experience, and education, verified in The Aspire Registry, is accurately reflected.
• If not, DO NOT SUBMIT your Standards Inventory UNTIL this information is correct. Information in the Supportive Data box is also available in your Qualifications & Experience Report.
• If you have an inquiry about the data populating for this Standard, or your Qualifications & Experience Report, please complete the Qualifications & Experience Report Inquiry Form for assistance.

At least 3 years of experience teaching in an early childhood education program.

As indicated in The Aspire Registry employment tab.

• At least 3 years of experience teaching in an ECE program documented in The Aspire Registry.

Attention:

• The program MUST click the "Supportive Data" button to review and confirm that all information about the program staff's trainings, experience, and education, verified in The Aspire Registry, is accurately reflected.
• If not, DO NOT SUBMIT your Standards Inventory UNTIL this information is correct. Information in the Supportive Data box is also available in your Qualifications & Experience Report.
• If you have an inquiry about the data populating for this Standard, or your Qualifications & Experience Report, please complete the Qualifications & Experience Report Inquiry Form for assistance.

The overall retention rate for teaching staff is 80% or above.

Calculated automatically based on employment information in The Aspire Registry at the same physical address.

• Employed at least 1 year in the current ECE program documented in The Aspire Registry.

Attention:

• The program MUST click the "Supportive Data" button to review and confirm that all information about the program staff's trainings, experience, and education, verified in The Aspire Registry, is accurately reflected.
• If not, DO NOT SUBMIT your Standards Inventory UNTIL this information is correct. Information in the Supportive Data box is also available in your Qualifications & Experience Report.
• If you have an inquiry about the data populating for this Standard, or your Qualifications & Experience Report, please complete the Qualifications & Experience Report Inquiry Form for assistance.

Program conducts a program management self-assessment using a tool, such as the Program Administration Scale (PAS), the National Association for the Education of Young Children (NAEYC) self-study or Head Start Monitoring Protocol or another administrative/management assessment tool.

To meet this Standard, evidence MUST include ONE of the following:

PAS submission requires:

• Completed PAS Item Summary Form.
AND
• Completed PAS Profile.

• Completed NAEYC self-study.

• A completed Head Start Self-Assessment.
AND
• An additional cover sheet describing ALL of the following:
• Who was on the self assessment team.
• What areas they reviewed.
• A summary of the findings.

• A copy of the full completed tool.
AND
• Written evidence of who was on the self assessment team.
AND
• Written evidence of what areas the self assessment team reviewed.
AND
• A summary of the findings of the completed self-assessment.

Program demonstrates progress on a plan aligned to the administrative/management self-assessment.

To meet this Standard, evidence MUST reference ALL of the following:

• A detailed written plan based on results of the program management self-assessment tool submitted in ASA1.
AND
• Reference at least 3 indicators in need of improvement.
AND
• Reference concrete steps taken to achieve improvement for at least 3 indicators.

Attention:

• Program MUST submit a program management tool for ASA1 in order to submit evidence for ASA2.

Liability insurance is current to date.

To meet this Standard, evidence MUST reference ALL of the following:

• Liability insurance for the child care program, MUST be current.
AND
• Liability insurance end date MUST not expire more than one month past the Standards Inventory submission date.

Acceptable types of evidence include:

• Insurance declaration page, MUST show the dates the policy is in effect.
OR
• Proof of payment for an upcoming payment or renewal Liability Insurance MUST show the dates the policy is in effect.

Attention:

• Effective dates of the Liability insurance policy MUST be clearly visible.

Payroll and payroll taxes are paid on time.

To meet this Standard, evidence MUST reference ALL of the following:

• One source of evidence of having paid employee payroll; (e.g.,Report from a payroll management company or other proof of paid payroll).
AND
• One source evidence of having paid employee payroll, MUST be based on employee wages: Social Security, Medicare, income tax withholdings or unemployment taxes.

Acceptable type(s) of evidence include:

Sources of paid employee payroll:
• Report from a payroll management company.
OR
• Accounting reports showing payroll.
OR
• IRS Form 941.
Sources of paid payroll taxes:
• Voided check to appropriate state/federal entity indicating payment of payroll taxes.
OR
• Other proof of payment and/or automatic payments.
OR
• IRS Form 941 (If a balance is due, MUST also submit proof of payment).

Attention:

• MUST be dated within the 15 months prior to Standards Inventory submission (MUST include full date: month, day, year).
• Redact/remove identifying information (names, addresses, etc.).

State and federal taxes are paid or IRS Form 990 is filed on time.

To meet this Standard, evidence MUST reference ONE of the following:

• State AND Federal income taxes are Paid:
• State: NYS IT-201 or 45 (If a balance is due, MUST also submit proof of payment).
AND
• Federal: IRS 1040 or 941 (If a balance is due, MUST also submit proof of payment).
OR
• IRS Form 990 is filed on time.

Acceptable type(s) of evidence include:

• Proof of State AND Federal income taxes are paid: Voided check, bank statement, debit, online payment receipt or report showing proof of payment of State AND Federal taxes.
OR
• Applicable IRS Forms.

Attention:

• Uploaded evidence MUST be dated within the 15 months prior to Standards Inventory submission (MUST include full date: month, day, year).
• Redact/remove identifying information.

A written statement OR letter from a financial institution stating that State and federal taxes are paid or IRS Form 990 is filed on time is not sufficient.

Program has a current-year operating budget related to the early care and education program showing revenues and expenses.

To meet this Standard, evidence MUST reference ALL of the following:

• Current year annual program operating budget (total amount and/or projected amount).
• MUST be related to the early childhood education program.
• MUST clearly indicate program revenues.
• MUST clearly indicate program expenses.
• Budget MUST show the current program year (MUST show month AND year).

Acceptable type(s) of evidence include:

• Copy of Annual Budget from program or payroll management company, or other.

Program generates at least quarterly income and expense statements, comparing actual revenues and expenses to budget.

To meet this Standard, the program MUST submit:

• Copies of quarterly financial reports; MUST compare actual and projected income and expenses.
• If program operates more than 9 months per year: submit 4 quarterly financial reports; Otherwise, submit 3 quarterly financial reports.
OR
A detailed written policy or practice statement in fiscal/operating manual; MUST clearly explain the program's system to BOTH:
• Generate income.
• Generate expense statements.

Acceptable type(s) of evidence include:

• Copies of quarterly financial reports.
OR
• A written policy statement or practice statement in fiscal/operating manual.

Attention:

• It MUST be clear that the written policy or practice statement is part of the program's official manual/handbook. For example, submit a copy or excerpt of the policy or practice statement that visibly shows the page number from the program's manual/handbook or submit a copy of the table of contents from the program's manual/ handbook along with a copy of the written policy/practice statement.

Evidence Notes Box (in data system):

• If submitting a large document, enter a note in the Evidence Notes box indicating what page(s) shows the relevant information. In the large document it must be clear what page is being referred to and the relevant text must be highlighted.

Program has written fiscal policies and procedures that detail the management of funds and payroll.

To meet this Standard, evidence MUST include ALL of the following:

• Detailed written fiscal policies and procedures that clearly explain the program's management of:
• Income.
• Expenses.
• Payroll.

Acceptable types of evidence include:

• A detailed written policy, practice statement or procedures in fiscal/operating manual.

Attention:

• It MUST be clear that the written policy or practice statement is part of the program's official manual/handbook. For example, submit a copy or excerpt of the policy or practice statement that visibly shows the page number from the program's manual/handbook or submit a copy of the table of contents from the program's manual/ handbook along with a copy of the written policy/practice statement.

Evidence Notes Box (in data system):

• If submitting a large document, enter a note in the Evidence Notes box indicating what page(s) shows the relevant information. In the large document, it must be clear what page is being referred to and the relevant text must be highlighted.

There is an independent review of accounting records (reconciliation of bank statements to the general ledger) by someone with accounting or bookkeeping expertise who is not an employee of the organization.

To meet this Standard, evidence MUST include ALL of the following:

• A written report, showing evidence of a financial review comparing accounting records against bank accounts (e.g. MUST show a written report or audit report from an external reviewer; a letter from a financial institute alone is not sufficient).
AND
• Written statement that includes BOTH:
• Name of reviewer.
• Relationship to program (cannot be an employee of the organization).

Acceptable types of evidence include:

• Copy of report/review from an external reviewer.

Attention:

• Uploaded evidence MUST be dated within the 15 months prior to Standards Inventory submission (MUST include full date: month, day, year).

A written statement OR letter from a financial institution stating that a report/review was completed is not sufficient. The submitted evidence MUST demonstrate the reconciliation process.

Program has established procedures to market and fill open child care slots/vacancies.

To meet this Standard, evidence MUST include BOTH of the following:

• Detailed written procedure discussing the marketing and filling of open child care seats/slots.
AND
• One example of a tool used for marketing open child care seats/slots.

Acceptable types of evidence include:

• A detailed written policy, practice statement or procedures in fiscal/operating manual or employee handbook.

Attention:

• It MUST be clear that the written policy or practice statement is part of the program's official manual/handbook. For example, submit a copy or excerpt of the policy or practice statement that visibly shows the page number from the program's manual/handbook or submit a copy of the table of contents from the program's manual/ handbook along with a copy of the written policy/practice statement.

Evidence Notes Box (in data system):

• If submitting a large document, enter a note in the Evidence Notes box indicating what page(s) shows the relevant information. In the large document it must be clear what page is being referred to and the relevant text must be highlighted.

Program has written job descriptions for all positions.

To meet this Standard, submit detailed job descriptions for a director/administrator position and a teacher position that include ALL of the following:

• List of responsibilities for program director/administrator.
AND
• List of responsibilities for a teacher.

Employees are given access to an employee handbook when hired.

To meet this Standard, evidence MUST include ONE of the following:

• Signed receipts demonstrating that current employees are given access to employee handbook when hired, from at least:
• (1) director/administrator (clearly identify job title of director/administrator).
AND
• (1) teacher (clearly identify job title of teacher).
OR
• One copy of hiring procedures that reference the sharing of employee handbook with new hires (a copy of the employee handbook will not suffice; MUST be a copy of hiring procedures).

Acceptable type(s) of evidence include:

• Signed employee handbook receipts.
OR
• Detailed written hiring procedures (MUST reference the sharing of employee handbook with new hires).

Attention:

• It MUST be clear that the written policy or practice statement is part of the program's official manual/handbook. For example, submit a copy or excerpt of the policy or practice statement that visibly shows the page number from the program's manual/handbook or submit a copy of the table of contents from the program's manual/ handbook along with a copy of the written policy/practice statement.

Evidence Notes Box (in data system):

• If submitting a large document, enter a note in the Evidence Notes box indicating what page(s) shows the relevant information. In the large document it must be clear what page is being referred to and the relevant text must be highlighted.

Program provides new employees with an orientation that includes:

• Review of  job description
• Discussion/Review of regulations applicable to the program
• Review of evacuation and emergency procedures

• Review of educational plan/curricula

To meet this Standard, evidence MUST include ALL of the following:

• Written evidence of new employee orientation.
AND
• Written evidence of review of job description.
AND
• Written evidence of discussion/review of regulations governing the program (name the regulatory body and/or Article number being referenced).
AND
• Written evidence of review of evacuation and emergency procedures.
AND
• Written evidence of review of curriculum/curriculum framework.
AND

Acceptable types of evidence include:

• Staff orientation checklist.
OR
• A detailed written policy, practice statement or procedures in operating manual or employee handbook.

Attention:

• It MUST be clear that the written policy or practice statement is part of the program's official manual/handbook. For example, submit a copy or excerpt of the policy or practice statement that visibly shows the page number from the program's manual/handbook or submit a copy of the table of contents from the program's manual/ handbook along with a copy of the written policy/practice statement.

Evidence Notes Box (in data system):

• If submitting a large document, enter a note in the Evidence Notes box indicating what page(s) shows the relevant information. In the large document it must be clear what page is being referred to and the relevant text must be highlighted.

Program has a written employee confidentiality policy that dictates how child, family and employee information are kept confidential.

To meet this Standard, submit a detailed written policy/practice statement describing how child, family, and employee information are kept confidential.

Evidence MUST reference how employees maintain confidentiality on ALL of the following:

• Children.
AND
• Families.
AND
• Fellow employees.

Acceptable types of evidence include:

• A detailed written policy or practice statement in parent/family or employee handbook.

Attention:

• It MUST be clear that the written policy or practice statement is part of the program's official manual/handbook. For example, submit a copy or excerpt of the policy or practice statement that visibly shows the page number from the program's manual/handbook or submit a copy of the table of contents from the program's manual/ handbook along with a copy of the written policy/practice statement.

Evidence Notes Box (in data system):

• If submitting a large document, enter a note in the Evidence Notes box indicating what page(s) shows the relevant information. In the large document it must be clear what page is being referred to and the relevant text must be highlighted.

All program staff participates in at least 4 staff meetings during operational months.

Evidence must be dated within the previous 15 months and indicate that all-program staff meetings occur at least 4 times throughout the program year.

• Dated staff meeting attendance lists

OR

• Program calendar indicating staff meetings

OR

• Dated meeting notes

OR

• Dated meeting agendas

OR

• Other

To meet this Standard, evidence MUST reference ALL of the following:

• All-staff program meeting (at minimum, ALL teachers and administrators included).
AND
• Meetings conducted (4) times per program year, dated within the 15 months prior to Standards Inventory submission (MUST include full date: month, day, year).

Acceptable tools include:

• Dated staff meeting attendance lists.
OR
• Program calendar indicating staff meetings.
OR
• Dated meeting notes.
OR
• Dated meeting agendas.

Attention:

• Uploaded evidence MUST be dated within the 15 months prior to Standards Inventory submission (MUST include full date: month, day, year).

Written notes are taken at program staff meetings and then shared with staff.

To meet this Standard, evidence MUST include ALL of the following:

• Typed meeting notes from (2) staff meetings; MUST include specific details discussed (an agenda with bullet points alone will not suffice).
AND
• A detailed written email, memo or a detailed written statement explaining how ALL staff meeting notes are shared/distributed to staff.

Acceptable types of evidence include:

• Detailed notes from meetings.
AND
• Written email, memo, policy or practice statement in parent/family or employee handbook.

Attention:

• Uploaded evidence MUST be dated within the 15 months prior to Standards Inventory submission (MUST include full date: month, day, year).
• It MUST be clear that the written policy or practice statement is part of the program's official manual/handbook. For example, submit a copy or excerpt of the policy or practice statement that visibly shows the page number from the program's manual/handbook or submit a copy of the table of contents from the program's manual/ handbook along with a copy of the written policy/practice statement.

Evidence Notes Box (in data system):

• If submitting a large document, enter a note in the Evidence Notes box indicating what page(s) shows the relevant information. In the large document it must be clear what page is being referred to and the relevant text must be highlighted.

Program philosophy and staff recruitment strategies demonstrate commitment to diversity and having staff reflect its community.

To meet this Standard, evidence MUST include ONE of the following:

• Philosophy or policy statement referencing the program's commitment to diversity, equity, and inclusion.
OR
• Staff recruitment strategy statement that describes/reflects upon the program's community.

Acceptable types of evidence include:

• A detailed written policy or practice statement in parent/family or employee handbook.

Attention:

• It MUST be clear that the written policy or practice statement is part of the program's official manual/handbook. For example, submit a copy or excerpt of the policy or practice statement that visibly shows the page number from the program's manual/handbook or submit a copy of the table of contents from the program's manual/ handbook along with a copy of the written policy/practice statement.

Evidence Notes Box (in data system):

• If submitting a large document, enter a note in the Evidence Notes box indicating what page(s) shows the relevant information. In the large document it must be clear what page is being referred to and the relevant text must be highlighted.

All employees have formal, written performance assessments annually.

To meet this Standard, evidence MUST include ALL of the following:

• A detailed written policy or practice statement in employee handbook (MUST state that all staff are assessed at least 1 time per program year).
AND
• Submit a completed performance assessment for (1) non-teaching staff position.
AND
• Submit a completed performance assessment for (1) teaching staff position.

Acceptable types of evidence include:

• A detailed written policy or practice statement in employee handbook.
AND
• Performance assessments for 1 non-teaching staff AND 1 teaching staff position.

Attention:

• Criteria for submitted performance assessments MUST be objective, behavior based, and related to the job functions.
• Uploaded evidence MUST be dated within the 15 months prior to Standards Inventory submission (MUST include full date: month, day, year).
• It MUST be clear that the written policy or practice statement is part of the program's official manual/handbook. For example, submit a copy or excerpt of the policy or practice statement that visibly shows the page number from the program's manual/handbook or submit a copy of the table of contents from the program's manual/ handbook along with a copy of the written policy/practice statement.

Evidence Notes Box (in data system):

• If submitting a large document, it MUST be clear what page is being referred to and the relevant text MUST be highlighted. In the large document, it must be clear what page is being referred to and the relevant text must be highlighted.

Teaching staff have individual professional development plans that match the Core Body of Knowledge: New York State’s Core Competencies for Early Childhood Educators (CBK) competency areas.

To meet this Standard, evidence MUST include a completed copy of ONE of the following for (1) teaching staff position:

• Core Body of Knowledge (CBK) Assessment and Professional Development Planning Tool (MUST include ALL pages of the Assessment and Professional Development Planning Tool, pages 89-101).
OR
• Paula Jorde Bloom Staff Development Action Plan.
OR
• One copy of another professional development planning tool that includes ALL of the following:
• Assessment, goals, and an action plan:
• MUST align to at least (2) of the (7) core competency areas INCLUDING the individual core competencies (e.g., Child Growth and Development: 1.1, 1.2, etc.).

Attention:

• Uploaded evidence MUST be dated within the 15 months prior to Standards Inventory submission.
• Name of the teaching staff MUST be included on the tool (this MUST be added to the tool if no space exists).
• Date tool completed MUST be included on the tool (this MUST be added to the tool if no space exists).

Performance assessment, including observations and feedback, informs individual professional development plans.

To meet this Standard, evidence MUST include ALL of the following:

• A completed performance assessment for (1) teaching staff position (blank tool/document will not suffice).
AND
• Performance assessment MUST include observation(s) with comments/feedback.
AND
• A professional development plan (MUST show at least (2) goal statements that demonstrate a clear connection to the completed performance assessment).

Acceptable types of evidence include:

• A performance assessment tool.
AND
• A professional development plan with (2) goal statements.

Program has an up-to-date written wage scale that is based on position, education, training, and years of relevant experience.

To meet this Standard, evidence MUST include a current wage scale referencing that it is based upon ALL of the following:

• Position.
• Education.
• Certificates/Credentials (when applicable).
• Relevant experience (for example, 6 months, 2 years, or some other time period).

Acceptable types of evidence include:

• A detailed written policy or practice statement in fiscal/operating or employee handbook.

Attention:

• It MUST be clear that the written policy or practice statement is part of the program's official manual/handbook. For example, submit a copy or excerpt of the policy or practice statement that visibly shows the page number from the program's manual/handbook or submit a copy of the table of contents from the program's manual/ handbook along with a copy of the written policy/practice statement.

Evidence Notes Box (in data system):

• If submitting a large document, enter a note in the Evidence Notes box indicating what page(s) shows the relevant information. In the large document it must be clear what page is being referred to and the relevant text must be highlighted.

Program offers full-time staff a compensation package with benefit options: (2 POINTS PER BENEFIT OPTION, UP TO 8 POINTS MAXIMUM)

• paid holidays
• paid time off (sick, vacation, personal)
• health insurance
• professional development days

To meet this Standard, evidence MUST state that the program provides one or more of the following benefits to full-time staff (program earns 2 points for each benefit offered for a potential total of 8 points):

• Paid holidays (2 points).
• Paid time off (sick, vacation, personal) (2 points).
• Health insurance (2 points).
• Day(s) to complete professional development (2 points).

Acceptable types of evidence include:

• A detailed written policy or practice statement in fiscal/operating or employee handbook.
OR
• A detailed compensation package in fiscal/operating or employee handbook.
OR
• A detailed employee policy in fiscal/operating or employee handbook.

Attention:

• It MUST be clear that the written policy or practice statement is part of the program's official manual/handbook. For example, submit a copy or excerpt of the policy or practice statement that visibly shows the page number from the program's manual/handbook or submit a copy of the table of contents from the program's manual/ handbook along with a copy of the written policy/practice statement.

Evidence Notes Box (in data system):

• If submitting a large document, enter a note in the Evidence Notes box indicating what page(s) shows the relevant information. In the large document it must be clear what page is being referred to and the relevant text must be highlighted.

Program offers full-time staff a compensation package with at least 3 of the following benefit options:

• family and medical leave (beyond what is required by law)
• flexible scheduling
• retirement
• life insurance
• flexible spending account
• dependent care assistance plan
• tuition discounts for employee’s children
• tuition reimbursement for education
• employee assistance program
• dental insurance

To meet this Standard, evidence MUST state that at least (3) of the following benefit options are offered to ALL full-time staff:

• Information on accessing state family leave benefits.
• Flexible scheduling.
• Retirement.
• Life insurance.
• Flexible spending account.
• Dependent care assistance plan.
• Tuition discounts for employees children.
• Tuition reimbursement for education.
• Employee assistance program.
• Dental insurance.

Acceptable types of evidence include:

• A written policy or practice statement in fiscal/operating or employee handbook detailing benefits.
OR
• A detailed compensation package in fiscal/operating or employee handbook.
OR
• A detailed employee policy in fiscal/operating or employee handbook.

Attention:

• It MUST be clear that the written policy or practice statement is part of the program's official manual/handbook. For example, submit a copy or excerpt of the policy or practice statement that visibly shows the page number from the program's manual/handbook or submit a copy of the table of contents from the program's manual/ handbook along with a copy of the written policy/practice statement.

Evidence Notes Box (in data system):

• If submitting a large document, enter a note in the Evidence Notes box indicating what page(s) shows the relevant information. In the large document it must be clear what page is being referred to and the relevant text must be highlighted.

Program offers part-time staff a pro-rated compensation package that includes, at a minimum, paid time off.

To meet this Standard, evidence MUST state that the program offers part-time staff the following:

• A prorated compensation package that includes at minimum, PAID time off, (e.g., accrued sick, vacation hours, and/or holiday pay).

Acceptable types of evidence include:

• A written policy or practice statement in fiscal/operating or employee handbook detailing benefits.
OR
• A detailed compensation package in fiscal/operating or employee handbook.
OR
• A detailed employee policy in fiscal/operating or employee handbook.

Attention:

• It MUST be clear that the written policy or practice statement is part of the program's official manual/handbook. For example, submit a copy or excerpt of the policy or practice statement that visibly shows the page number from the program's manual/handbook or submit a copy of the table of contents from the program's manual/ handbook along with a copy of the written policy/practice statement.

Evidence Notes Box (in data system):

• If submitting a large document, enter a note in the Evidence Notes box indicating what page(s) shows the relevant information. In the large document it must be clear what page is being referred to and the relevant text must be highlighted.

Program has a written general plan to cover planned and unplanned absences.

• Plan for absences, both planned and unplanned

To meet this Standard, submit a detailed staffing plan(s) that references procedures for BOTH of the following:

• Explains planned staff absences (e.g., scheduled time off/leave requests).
AND
• Explains unplanned staff absences (e.g., sick, personal emergency, etc.).

Acceptable types of evidence include:

• A detailed written policy or practice statement in fiscal/operating or employee handbook.

Attention:

• It MUST be clear that the written policy or practice statement is part of the program's official manual/handbook. For example, submit a copy or excerpt of the policy or practice statement that visibly shows the page number from the program's manual/handbook or submit a copy of the table of contents from the program's manual/ handbook along with a copy of the written policy/practice statement.

Evidence Notes Box (in data system):

• If submitting a large document, enter a note in the Evidence Notes box indicating what page(s) shows the relevant information. In the large document it must be clear what page is being referred to and the relevant text must be highlighted.

Program provides lead teachers with at least 1 hour of paid planning time per week.

To meet the Standard, evidence MUST reference BOTH of the following:

• Paid planning time for lead teachers.
• Provided at least 1 hour per week.

Acceptable types of evidence include:

• Detailed staffing plan (MUST show planning time for lead teachers, at least 1 hour per week).
OR
• A detailed written policy or practice statement in fiscal/operating or employee handbook.

Attention:

• It MUST be clear that the written policy or practice statement is part of the program's official manual/handbook. For example, submit a copy or excerpt of the policy or practice statement that visibly shows the page number from the program's manual/handbook or submit a copy of the table of contents from the program's manual/ handbook along with a copy of the written policy/practice statement.

Evidence Notes Box (in data system):

• If submitting a large document, enter a note in the Evidence Notes box indicating what page(s) shows the relevant information. In the large document it must be clear what page is being referred to and the relevant text must be highlighted.

Program provides at least 1 hour every other week of paid planning time for classroom staff to plan together (away from children).

To meet this Standard, evidence MUST reference BOTH of the following:

• Classroom staff are provided at least 1 hour of paid collaborative planning time away from children every other week.
• Provided at least 1 hour every other week.

Acceptable types of evidence include:

• Detailed staffing plan (MUST show collaborative planning time away from children, at least 1 hour every other week).
OR
• A detailed written policy or practice statement in fiscal/operating or employee handbook.

Attention:

• It MUST be clear that the written policy or practice statement is part of the program's official manual/handbook. For example, submit a copy or excerpt of the policy or practice statement that visibly shows the page number from the program's manual/handbook or submit a copy of the table of contents from the program's manual/ handbook along with a copy of the written policy/practice statement.

Evidence Notes Box (in data system):

• If submitting a large document, enter a note in the Evidence Notes box indicating what page(s) shows the relevant information. In the large document it must be clear what page is being referred to and the relevant text must be highlighted.

Staff has access to computers and the Internet during planning time.

To meet this Standard, submit a detailed written policy or practice statement explaining how the program supports teachers' access to and use of technology in lesson-planning; Evidence MUST reference BOTH of the following:

• Access to a computer with internet connection.
• For ALL teaching staff during planning time.

Acceptable types of evidence include:

• A detailed written policy or practice statement in fiscal/operating or employee handbook.
• Pictures are not allowed unless they are picture(s) of the required written documentation.

Attention:

• It MUST be clear that the written policy or practice statement is part of the program's official manual/handbook. For example, submit a copy or excerpt of the policy or practice statement that visibly shows the page number from the program's manual/handbook or submit a copy of the table of contents from the program's manual/ handbook along with a copy of the written policy/practice statement.

Evidence Notes Box (in data system):

• If submitting a large document, enter a note in the Evidence Notes box indicating what page(s) shows the relevant information. In the large document it must be clear what page is being referred to and the relevant text must be highlighted.