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Operations Associate - Elementary School

Ascend Learning, Inc
Date Posted: 12/17/2021
Location: Brooklyn, New York
Salary/Wage:
Job Type:
Work Arrangement:

Description:

Responsibilities

The operations associate must be present and engaged Monday through Friday, except holidays, and work occasional evenings on weeknights and occasional weekends, including parent events. This position has a year-round schedule, with time-off for school holidays and vacation. Additionally, the operations associate will:

  • Greet all visitors and control access to the school, school administration, and instructional teams, setting the tone for the school's warm and professional culture
  • Process all incoming phone calls, make public announcements and outgoing robocalls
  • Ensure the school's main office environment is at all times clean, neat, organized and orderly
  • Collect and maintain forms and other records, securing missing forms, and ensuring the confidentiality of all scholar records
  • Use the school's student information system (SIS) to reconcile scholar attendance, tardiness and absences daily, following up with parents as required
  • Produce accurate and timely student attendance reports
  • Use the SIS and other systems (Infinite Campus, School Mint, ATS, Illuminate) to maintain and update all scholar contact/demographic information
  • Ensure the well-being of scholars at all times by following the school's safety protocols
  • Ensure memos, notices, and other school-specific documents are delivered to and collected from classrooms and processed daily
  • Occasionally assist the school nurse with the handling of sick students
  • Plan and prepare for school events and activities
  • Create and process purchase orders daily utilizing the network accounting system (Intacct)
  • Contact vendors via phone, obtain quotes and reconcile discrepancies
  • Track supplies inventory, resulting in a positive and productive office environment
  • Assist director of operations with special/time-sensitive projects throughout the year, including but not limited to: summer inventory, school year startup, scholar enrollment, assemblies, end of year closeout, and parent events
  • Update dismissal sheets daily for classrooms and distribute to staff
  • Record and track uniform violations
  • Perform additional duties designated by the assistant principal of operations for the school's successful functioning

Staff and reporting relationships

The operations associate reports to the assistant principal of operations.

Qualifications:


Qualifications
 

  • Bachelor's degree required, or equivalent year's of related work experience
  • Two or more years of experience in an office environment, preferably an education-related organization
  • Experience with data management systems such as Infinite Campus, Illuminate DNA, Automate The Schools (ATS)
  • Passion and commitment to urban education and our ultimate goal of closing the achievement gap
  • A “can do” attitude and the enthusiasm to be a hard-working, team player who is relentless in the pursuit of the school's academic objectives
  • An openness to accept and implement feedback and engage in a process of self-improvement
  • A winning personality and a professional demeanor that conveys warmth, caring, and responsiveness to children, parents, and staff at all times
  • Strong organizational skills and thorough attention to detail
  • Effective written and spoken communication skills
  • Ability to juggle multiple tasks of varying complexity and to stay organized in a fast-paced environment
  • Ability to work independently and as part of a team
  • Robust computer skills, including proficiency with Microsoft Office

Diversity at Ascend

Ascend is committed to building a diverse and inclusive community, both through our hiring practices and our focus on creating a culture and environment where diverse perspectives, ideas, and identities are valued and integrated into our way of working and educating students. Ascend staff represent a wide diversity of racial, socio-economic, gender, religious, and national identities—opening a window to the entire Ascend community on the richness of humanity. We welcome all applicants who share our mission and vision to join us in our deeply consequential work.

Compensation


Ascend offers a competitive salary and comprehensive benefits package. Please visit www.ascendschools.org/careers to learn more about the benefits of working at Ascend.



PI157645817

Application Instructions:

https://www.click2apply.net/p7K7rjS8oZEVcRAncNKVd


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