This position has been filled.
Office Operations Coordinator
New York Early Childhood Professional Development Institute
Date Posted: 10/12/2017
Location: Brooklyn, New York
Salary/Wage:
Job Type:
Work Arrangement:
Description:
The NY Early Childhood Professional Development Institute (the Institute) is a unique public/private partnership that brings together a range of City agencies, a consortium of private funders, and the nation’s largest urban university to create a center that provides and coordinates training and career development services for all individuals who work with children ages birth to 8 in New York.
The Office Operations Coordinator will provide administrative support to the Administrative and Budget Manager and Institute staff.
Responsibilities:
Reporting to the Administrative and Budget Manager, the Office Operations Coordinator will:
- Perform basic record-keeping duties, including but not limited to processing payroll timesheets, maintaining time and leave calendar, and processing invoices and reimbursement requests for assigned budgets, and daily mailroom drop off/pick ups.
- Monitor assigned budgets and report status of budgets to Administrative and Budget Manager on a periodic basis.
- Support Administrative and Budget Manager in human resource functions by processing job postings, new hire applicants, terminations, and maintaining all files.
- Maintain information systems/databases, office management policies and procedures, and office supplies.
- Manage office systems, including equipment inventory, computers, and paper files.
- Assist Directors with the preparation of reports to partners and funding agencies.
- Work with central office staff to ensure RF procedures are followed.
- Work with the CUNY operations staff, and Institute staff to ensure building issues are resolved.
- Coordinate other activities as needed with Directors and Executive Assistant.
- Other duties as assigned by the Administrative and Budget Manager and Executive Director.
Qualifications:
A Bachelor’s Degree in a related field from an accredited institution.
Professional Experience and Skills:
- Two years related administrative experience.
- Knowledge of major office computer hardware and software applications including but not limited to Word, Excel, Access, Publisher, and PowerPoint.
- Experience with Adobe Illustrator and Adobe InDesign preferred but not required.
- Ability to work effectively with staff, associates, and internal and external constituents.
- Ability to work with diverse ethnic and cultural organizations and individuals.
- Spanish speaker preferred but not required.
Salary: $40,000-$45,000
Application Instructions:
Please submit your cover letter and resume via Research Foundation website at:
https://www.rfcuny.org/careers/postings?pvnID=VA-1710-002123
THE RESEARCH FOUNDATION OF THE CITY UNIVERSITY OF NEW YORK IS AN EQUAL OPPORTUNITY/ AFFIRMATIVE ACTION/AMERICANS WITH DISABILITIES ACT EMPLOYER